Job Title:
Student Information Clerk/Bookkeeper
Pay Grade:
8
Supervisor:
Director of Student and Family Support
Days:
215
Department:
Student & Family Support
Classification:
Non-Exempt
MINIMUM QUALIFICATIONS:
- High school diploma or equivalent; college degree preferred.
- Excellent organizational and interpersonal skills.
- Strong written and verbal communication skills.
- Previous bookkeeping experience.
- Excellent computer skills; Proficient with Microsoft and Google platforms.
- High quality customer service.
DESCRIPTION OF DUTIES:
- Provides daily administrative support by performing a variety of secretarial and clerical functions (e.g., answering phones, typing memos, faxing and emailing, etc.).
- Creates and accurately maintains department files.
- Follows federal and state laws, as well as State and local Board policies including those related to the confidentiality of student and personnel records, standardized test materials and other information.
- Assists with registration and entering student data into Infinite Campus.
- Performs bookkeeping functions (e.g., maintains all bookkeeping records, budget items, and submits all purchase orders) in accordance with district policies and procedures.
- Reconciles monthly bank statements and subsidiary accounts.
- Processes purchase orders, review check requests for proper documentation; prepare checks to pay bills; post ledgers; and maintains balanced accounts.
- Manages accounts payable and accounts receivable.
- Attends approved training sessions, professional development activities, and required meetings as assigned.
- Inventories and request office supplies and materials as needed for daily operations.
- Assists in the preparation and transmittal of transcripts and other official documents relating to students as required.
- Assists in the preparation of reports as it relates to behavior, attendance, and academics.
- Exhibits a professional attitude and demeanor at all times.
- Perform other duties as assigned.
